AI-powered bookkeeping · Shopify + QuickBooks Online

AI does the books. A Philippine CPA checks them.

An affordable month-end close for Shopify brands that is fast, accurate, and complete: AI-powered, then reviewed and double-checked by me, your CPA. And because I care about scaling your business, every close comes with plain advice on what to fix to grow.

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  • PhilippineCPA
  • 10+ yrsin accounting & finance
  • Daysnot weeks, to close
  • Every closereviewed by a CPA

The problem

Most ecommerce books are quietly wrong.

Not because anyone is careless, but because ecommerce data doesn't arrive the way accounting needs it. A few of the usual culprits:

01

Shopify payouts are net of fees

What hits the bank is sales minus fees, refunds, and adjustments. Book the deposit as revenue and you understate sales and hide what you're really paying to get paid.

02

Fees aren't a flat percentage

Merchant fees combine a fixed per-transaction amount with a percentage of the sale, so you can't simply "back into" gross revenue. It takes a proper gross-up method.

03

Complexity piles up as you grow

Multiple entities, multiple currencies, 3PL charges, inventory and COGS, and sales tax nexus across states. Each one is a place for errors to hide.

04

Closes take weeks

When the books close three weeks after month-end, the numbers are history by the time you see them, and decisions get made on gut feel.

05

Historical messes compound

Unreconciled accounts and miscoded transactions carry forward every month until nobody trusts the P&L, and tax season or fundraising gets painful.

06

No line of sight to unit economics

Without clean margins by channel and product, it's hard to know which ads, SKUs, and marketplaces actually make money.

Why a fast close pays for itself

Your ad budget can't wait until the 20th.

Ecommerce brands spend heavily on ads. To know which campaigns are working and which to cut, you need last month's true numbers (real revenue, fees, COGS, and margin) right away. The later the close, the less time your decisions have to pay off.

Cut losers sooner

Spot unprofitable campaigns and SKUs in the first days of the month, not the last.

Scale winners with confidence

Put more budget behind what's working, based on true margins rather than platform dashboards.

Plan on real numbers

Inventory buys, cash, and forecasts built on a complete, CPA-reviewed close.

CPA review on every close

AI does the work. A CPA checks every close.

AI is fast and cheap, but it can be confidently wrong. So nothing reaches you until I've reviewed it. You get the cost of automation with the accountability of a Philippine CPA.

AI handles

  • Transaction categorization & coding
  • Bank, card & payout reconciliations
  • Shopify payout gross-up calculations
  • First-pass flux analysis & draft reports

I review & do the final check

  • Every reconciliation tied out
  • Revenue, fees & COGS sanity-checked
  • Unusual swings investigated
  • Final financials approved before delivery
  1. 1
    AI prepares

    Automations pull your Shopify, payment, and bank data and do the first pass of the close.

  2. 2
    CPA reviews

    I check reconciliations, balances, and variances line by line, and fix what the automation got wrong.

  3. 3
    Double-check

    A final review against prior months and your KPIs, so the numbers make business sense, not just math sense.

  4. 4
    Final check & delivery

    You get reviewed financials and a short summary of what changed and why.

Services

From clean books to real decisions.

Affordable fixed-fee engagements built for Shopify brands on QuickBooks Online. AI handles the repetitive work to keep costs low; I review every deliverable as a CPA so it's fast, accurate, complete, and correct. Then I tell you what the numbers mean for growth.

Core

Monthly close

A fast, accurate, complete month-end: reconciliations, flux analysis, accruals, and a management-ready P&L, balance sheet, and cash view, closed in days, with growth notes on what to fix next.

  • Bank, card, payout & clearing reconciliations
  • Inventory & COGS, 3PL costs
  • Intercompany & multi-currency
  • Monthly "what to fix to grow" notes

Cleanup & catch-up

Messy or months-behind books rebuilt and reconciled into clean, reliable financials, then handed into a clean monthly rhythm.

  • Historical reconciliation
  • Chart of accounts redesign
  • Multi-entity rebuilds

Shopify payout gross-up setup

A repeatable method to turn net payouts into true gross revenue, merchant fees (fixed + %), refunds, and adjustments, reconciled to the bank.

  • Shopify, Stripe & PayPal
  • Clearing-account workflow
  • Documented SOP

Sales tax nexus

US multi-state sales and use tax strategy: nexus risk assessment, monitoring, registrations, and a filing process that keeps you current.

  • Nexus risk assessment
  • Monitoring framework
  • Registration & filing oversight

FP&A & KPI dashboards

Forecasts, budgets, scenario models, and KPI dashboards covering unit economics, ad ROI, and margins, plus a CPA who cares about scaling and tells you where the growth (and the leaks) are.

  • Forecasting & budgeting
  • Unit economics & ad ROI
  • Power BI / Sheets dashboards

Pricing

One fixed monthly fee. Everything a close should give you.

You pay for results, not a meter. Every package, starting at $399, includes the full close through a tied-out balance sheet, your P&L, FP&A, and plain-English insight on what matters in your business. Higher tiers are for more volume and complexity, and a faster close.

Starter

Single-store Shopify brands

$399/month

Books closed by business day 5

1 entity · up to 2 sales channels · up to ~1,000 orders/mo · USD only

  • Shopify payout gross-up: true sales, refunds, fees (fixed + %), shipping & sales tax
  • Bank, card, payment processor & clearing reconciliations
  • Full close to a tied-out balance sheet: every account reconciled
  • P&L, balance sheet & cash summary, CPA-reviewed
  • FP&A: budget vs actual and a rolling 3-month forecast
  • "Things to know" note: what moved, trends so far this year, and what to protect
  • Year-in-review: what mattered this year and what to keep doing

Close timing assumes complete and timely access to your data.

Most popular

Growth

Multi-channel brands with inventory

$799/month

Books closed by business day 3

Up to 2 entities · up to 4 channels (Shopify, Amazon, TikTok Shop, wholesale) · up to ~5,000 orders/mo

  • Everything in Starter, plus:
  • Inventory & COGS, landed cost and 3PL fees
  • Accruals and sales tax liability tracking
  • Margin by channel and by top SKUs
  • 12-month forecast and budget
  • Monthly scaling advice: where to push ad spend, where the leaks are
  • Monthly review call

Close timing assumes complete and timely access to your data.

Scale + FP&A

Multi-entity, multi-currency groups

$1,499/month

Books closed by business day 2

Multiple entities · multi-currency · all your channels and 3PLs

  • Everything in Growth, plus:
  • Intercompany eliminations & consolidated reporting
  • Multi-currency revaluation
  • 13-week cash flow forecast
  • KPI dashboard: unit economics, ad ROI, contribution margin
  • Scenario planning for growth, inventory buys & hiring
  • Ongoing scaling advisory and priority support

Close timing assumes complete and timely access to your data.

Need extra help outside your package? $60/hr, no minimums. Ad-hoc reports, special analyses, lender or investor requests, anything outside your plan, billed only when you ask for it.

Behind on your books? Catch-up and first-time setup are quoted as a fixed fee after a free diagnostic. Every package comes with CPA review and a final check before anything reaches you.

Data security

Your data is safe.

Your books are your business. Here's how I handle them.

01

Confidential, always

Your client data stays confidential. It's used only to do your books and is never shared with anyone outside the engagement.

02

Read-only where possible

I ask for read-only access to your bank, Shopify, and payment accounts wherever the platform allows it, and only the access the work needs.

03

Never used to train AI

No client data is used to train AI models. AI tools help me work faster; your data doesn't become anyone's training set.

Selected results

What this looks like in practice.

Client names withheld for confidentiality.

Case study 01

Multi-entity US ecommerce marketplace group

Several related entities with intercompany activity, consolidated reporting, and multi-state sales tax exposure. The books were disorganized and the close took weeks.

What I did

  • Rebuilt and reconciled a full year of records across all entities within one month: clean, reliable books from a disorganized start.
  • Redesigned the close and used AI tools to automate reconciliations, flux analysis, and repetitive tasks.
  • Built a weekly management reporting framework and KPI dashboard covering marketplace performance, unit economics, and ad ROI.
  • Set up a sales tax nexus monitoring and risk assessment framework across jurisdictions.
Weeks → daysclose cut from ~3 weeks to a few days
1 monthto rebuild a full year of books across entities
2x+helped more than double profitability year over year*
Five figuresin annual software savings
Team → onea multi-person finance team run by one person with automation
Daily cashcash management streamlined with automation

*Reliable, timely numbers enabled data-driven decisions by leadership that contributed to the improvement.

Case study 02

Philippine ecommerce company

A fast-growing business that needed the financial and operational infrastructure to keep up with demand.

What I did

  • Built a fully integrated order-to-cash process, from sales order through invoicing, collection, and reporting.
  • Automated order processing, invoicing, collections, accounting, and reporting workflows.
  • Created pricing, cost, and profitability models, plus standardized KPI reporting and month-end close.
5x+revenue growth, supported by the finance and operations infrastructure I built
Order-to-cashbuilt end to end

How it works

Three steps to a close you can rely on.

  1. 1

    Intro call & diagnostic

    We talk through your stack, entities, and pain points. I review your QuickBooks file and Shopify setup and tell you plainly what's off and what it takes to fix.

  2. 2

    Clean up & set up

    I reconcile the history, put the payout gross-up and clearing workflow in place, and automate the repetitive parts of the close.

  3. 3

    Close fast, every month

    AI runs the monthly close, I review and do the final check as a CPA, and you get management reporting and KPIs, plus FP&A when you're ready to plan ahead.

Tools I work in

Comfortable in your stack.

QuickBooks Online is home base, and I know the strengths and trade-offs of Xero and NetSuite too.

  • QuickBooks Online
  • Shopify
  • Xero
  • NetSuite
  • Stripe
  • PayPal
  • Bill.com
  • Power BI
  • Excel & Google Sheets
  • AI tools (ChatGPT, Claude & more)
Waps, CPA

About

Hi, I'm your CPA.

Scaling up businesses is what I love most. I like juggling several brands at once and helping each one grow, because watching a client's numbers get better month after month never gets old.

I'm a Philippine CPA with 10+ years in accounting and finance, including 5+ years leading finance functions across different businesses and industries.

My strength is stepping into finance functions that are broken, slow, or underbuilt and turning them into reliable, scalable operations: cleaning up historical issues, rebuilding processes, automating manual work, and delivering numbers leadership can trust.

I use AI to do the heavy lifting in a fraction of the time, which keeps my work affordable and my fees fixed. But AI doesn't do the final check on your books. I do. A fast, accurate, complete close is a competitive advantage: timely numbers lead to better decisions today and more reliable forecasts tomorrow.

  • CredentialPhilippine CPA, 10+ years of experience
  • EducationBS Accountancy
  • ExperienceMulti-entity, intercompany, US multi-state sales tax, SOX compliance support
  • LocationManila-based, working US business hours

Let's talk

AI speed. CPA accuracy. A price that makes sense.

Tell me about your store, your stack, and where the numbers hurt. I'll tell you plainly what I'd fix first.

Email me